Educator Workforce Specialist Guide

Overview of Positions on Welcome Screen

Educator Workforce Specialists (EWS) can view all positions as well as draft, pause, or close positions.

From the Welcome screen, there are multiple ways to navigate to each of these areas.

At the top of the screen, there is a link to all positions.  Below that, there is a breakdown of Open, Paused, and Draft positions.  On the left side of the screen, the most recent positions are listed. 

 

Viewing All Positions

To view all positions, click the Positions link found at the top of the screen.

This will display all positions that have been created in the district, no matter what the current status of the position may be. Use the Search field and dropdowns to filter results.

Changing a Position Status

A newly created position will now show up with a Draft status.  

From here, additional edits can be made if desired.  Once the position is ready to be posted, change the status from Draft to Open using the dropdown option.

A box will pop up asking to confirm that the status will be changed to Open.  Click Cancel to return to the Draft or click Confirm to continue.

The position status will now be changed to Opened, and the position will be available for potential applicants to find in their search.

Once a position is Opened, it can also be changed to a Closed or Paused status.  

A Closed status is typically used when a position has been filled.  A Paused status may be used when the position has not yet been filled but the first round of applications is actively being reviewed.  In a Paused status, the position is not searchable to applicants.

A confirmation box will pop up asking to confirm the status to which the position is being changed.  Click Cancel to return to the position or Confirm to continue with the status change.

Viewing Open Positions and Associated Applicants

To view each position further, click on the position listing.

For Opened Positions, the number of applicants who have applied for the position will be listed above the position listing, as well as a breakdown of each status for the position.

To view the applicants that have applied, click on the Applied Applicants section.

This will display a list of all applicants who have applied for the position.

Click on the applicant’s name to view their application information.

Under the applicant’s Contact information, you’ll see their Mississippi Educator License ID Number, if they have chosen to add it to their profile. If you click on their Mississippi Educator License ID Number, you will be taken to the MECCA Licensure System.

As an Educator Workforce Specialist, you have the ability to make any notes within the educator’s application.  These notes are viewable only to the EWS role.  To add a note, click + Add Note.

A box will pop up where a note can be added.  Once the desired note has been added, click Save.

Once the note is saved, it will show up on the educator’s application.

Searching for and Viewing Prospects

You may also use the system to search for Prospects for your open positions. For prospects to appear in this search, they must have already indicated on their profile preferences that they are open to working for your district or school. 

Navigate to the Prospects section of the site at the top of the page. Use the Search field and other dropdown filters to narrow your results. Click on the name of a Prospect to open and view more information about their profile and preferences.

Once a Prospect has been opened, you will be able to view a Resume if they have attached one to their profile. You will also see the Prospect’s Preferences, which gives you more information about the location and type of role they may be interested in.

Messaging Applicants and Prospects within the system

*Important – Any messages sent to multiple recipients at the same time will be sent as a group message and not to each recipient individually. However, when users reply to a group message, their reply will only go to the person who initiated the conversation.

There are a few different methods you may use to send messages to Applicants or Prospects. As shown on the previous page, there is a red Message button which will start a message to the Prospect whose page you were viewing. You may also use the red Message button available when viewing an application to message that Applicant.

You may add more recipients here or only message the single prospect or applicant.

You may also use the message icon button on most other pages to start the messenger.

This will start the messenger, where you may click Compose Message to start a new message. If you have any existing or new messages, they will also appear here when you open messenger.

Use the Add Recipients field to search for users by name, making sure to note the email address associated with each person in case there are educators with the same name. 

Each person selected will appear in a blue bubble below the search field before clicking Continue at the bottom once all recipients are selected for the message. 

On the next screen, you may see some information about how many recipients are selected and can use the back arrow next to them to go back to the previous screen and change the recipients.

Compose your message in the text box at the bottom of the messenger pane and use the red paper-clip to add attachments, if needed. Then click the Send icon button when ready to send your message. 

New messages will be indicated by a yellow notification dot next to the messenger icon, and you may click to open a message and view any replies. 

After messages are sent, users will receive reminder notifications via email that they have a new message available to view.